Hire the green by the rink, hold the Saturday afternoon barefoot bowls with a deposit, and keep the days the greenkeeper needs off the booking page entirely.
Online booking
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Every booking lands on one timeline across your spaces and your team, so nothing double-books and quiet gaps are easy to spot.
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Two rinks for three hours on a Saturday afternoon for an office of twenty-two. It is a named afternoon block at a stored price with a deposit on it, so the club is not carrying the cost of a group that decides on Friday to go to the pub instead.
Four mates who want a rink for an hour and a half book it themselves without needing anyone behind the bar to look up a whiteboard. The rink is committed the moment they pay.
The club’s own fixtures sit on the same diary as the paying hires, taking whole rinks for the afternoon, so nothing casual can land in the middle of a pennant day.
A coach taking new bowlers through their ends needs one rink and an hour. Priced as its own service on the same green, it fills the mornings that would otherwise sit empty.
See it in action
Schedule
Each rink runs its own line on the day, so a corporate group on rinks one and two never takes the whole green off the market. Greenkeeping days are blocked out and simply do not appear.
Instant booking
Every committee member sees the same Saturday from home, and a rink that is booked cannot be booked again. Nobody has to remember what somebody else wrote up a fortnight ago.
Get paid
Take a deposit as the group books, then collect the balance by card on the day or by an emailed payment request. A group that has paid nothing was never really booked.
Less admin, more bookings
A green carries six rinks and each one can be earning at the same time. Set them up as six bookable units and a corporate group can take rinks one and two on a Saturday while social bowlers have rink six, with neither able to touch the other. The club stops selling the whole green when it only needed to sell a third of it.
A green needs to be cut, rolled and left alone, and the greenkeeper’s roster is not negotiable just because someone rang about a Sunday. Block those days out and the booking page simply does not offer them. Nobody has to remember, nobody has to ring the greenkeeper to check, and no group ever turns up to a green with a mower on it.
The groups most likely to melt away are the ones who booked casually and have paid nothing. Take a deposit as the booking is made and the Saturday is genuinely held, with the balance collected by card on the day or by a payment request emailed afterwards. Whether a group that pulls out on the Friday gets that deposit back is your call, and now you actually have the call to make.
A whiteboard is only right for whoever is standing in front of it. Everyone else, the president who takes a call at home, the bar manager on a day off, is guessing. One online diary means every one of them is looking at the same Saturday, and a booked rink cannot be booked again because the database refuses the overlap rather than trusting anyone to check.
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Set the places on a session once and booking stops by itself when it is full.
Confirmations and reminders go out automatically, so fewer bookings are forgotten.
Yes, and you should. Each rink is its own bookable unit, so a corporate group on rinks one and two does not stop social bowlers taking rink six. Each rink holds its own availability and cannot take two hires for the same window.
Block those days out and they stop appearing on the booking page altogether. The rinks are simply not on offer while the green is being cut, rolled or rested, so nobody can book over the maintenance roster.
Yes. Take a deposit as the booking is made so the afternoon is genuinely committed, then collect the balance by card on the day or send a payment request by email afterwards. A group that never paid anything was never really booked.
Every hire sits under the customer who made it, so the office that comes back each December is one record with all its previous afternoons attached. You can see what they took last time before you quote them this time.